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VerCab Corporate / Business travel management

Your people move.
Your programme stays connected.

A corporate portal for travel teams. An application for employees. Bring requests, approvals, supplier updates and travel spend into a programme built around your organisation.

Book a corporate demo Explore portal & app

PeoplePolicySpend

VERCAB / CORPORATE WORKFLOWILLUSTRATIVE VIEW

Travel desk overview

A clear view of the day.

Airport transferAssigned

Office commuteIn progress

Client meetingRequest received

See requests, assignments and journeys together. Keep your team’s next step in view.

The request and the journey, in one conversation.

CoordinateApproveTravelReview

Sample workflow. Roles and permissions are confirmed during setup.

01 A central place for requests

02 Roles with a clear purpose

03 Context from trip to billing

Every kind of business day

Different journeys.
The same attention to detail.

From the everyday commute to the event everyone is coming to. Explore the moments your programme brings together.

Four journeys. One connected programme.

01 / Employee mobility

Employee mobility

Make the everyday journey feel organised.

Coordinate employee movement around the working day—from office travel to shift requirements. Keep requests, pickup details and updates together.

Office and shift requirements
Department-level coordination
Journey status and trip records

Corporate web portal + application

One travel programme.
Two connected workspaces.

A web portal for the people coordinating travel. An application for the people taking the journey. Each brings the relevant information closer to the person who needs it.

VerCab overview workflow concept illustration; no real product data

VerCab overview workflow concept illustration; no real product data

01 / CORPORATE WEB PORTAL

The programme, in perspective.

Coordinate requests and approvals across teams. Keep the operational record available to the people responsible for travel and spend.

Manage booking requests and trip history
Review approvals with policy and department context
Follow assignments, journey status and vendor handovers
Review duty slips, charges and billing records

MY BUSINESS TRAVELThe next journey,
clearly in view.

01Request a journey

02Follow approval

03View assignment

04Check trip status

Concept illustration

THE TRAVELLER’S VIEWFrom request
to arrival.

No personal details.
Just the workflow.

02 / CORPORATE APPLICATION

The journey, within reach.

Give travellers a focused view of their request, assigned journey and progress, connected to the wider travel programme.

Raise a request with pickup and journey details
Follow the request and its approval status
View the assigned vehicle and driver information
Keep journey updates and trip history together

A shared record, not two separate processes. The request starts the workflow; assignment, trip updates and billing keep its context.

Explore both with our team

Corporate capabilities, in detail

More than a booking.
A coordinated programme.

A connected set of features for travellers, travel managers, approvers and finance. See what each part of the programme brings together.

Illustrative workflow · no real records

01 / CORPORATE

Requests with the right detail

Give the travel desk a structured starting point for every journey.

Traveller, purpose and pickup details
Office, airport and meeting requirements
Department and cost-centre context
Booking status and trip history

Illustrative workflow · no real records

02 / CORPORATE

Approvals with accountability

Make the next decision clear without losing the reason behind a request.

Approver responsibilities
Travel-policy context
Request review and approval status
Role-specific access to the workflow

Illustrative workflow · no real records

03 / CORPORATE

Visibility during the journey

Connect the travel team’s plan with the traveller’s next step.

Vehicle and driver assignment details
Journey status updates
GPS information for travel coordination
A connected record of completed trips

Illustrative workflow · no real records

04 / CORPORATE

Charges with a supporting record

Bring the journey, its expenses and billing context into the same review.

Completed duty slips
Trip-linked expense records
Department and cost-centre references
Invoice and payment review

Illustrative workflow · no real records

05 / CORPORATE

Suppliers in the same picture

Keep the coordination between your travel desk and rental partners visible.

Client and vendor records
Duty allocation and acceptance
Assignment and progress updates
Trip-to-billing handover

Illustrative workflow · no real records

06 / CORPORATE

Information with boundaries

Configure access around who requests, approves, coordinates and reviews.

Requester and approver roles
Travel-team and finance responsibilities
Encrypted transfer and stored data
Account and storage configuration

Modules, access permissions and notification services are configured to the scope agreed with your organisation. Illustrations contain no real operational data.

For the team managing the programme

Keep policy in the process.
Keep people in the picture.

Corporate travel is not fleet dispatch. It is a sequence of decisions about people, business needs, suppliers and spend.

A REQUEST, WITH CONTEXT

01

TravellerPurpose · pickup · timing

02

ApproverDepartment · policy · review

03

Travel deskSupplier · assignment · progress

04

FinanceDuty · expense · billing

Illustrative responsibilities, not an internal system diagram.

Travel policy & approvals

Give reviewers the business reason, department and cost centre before a request moves forward.

Request and approval status
Policy context attached to the journey
Permissions aligned to responsibility

Supplier coordination

Keep the travel desk’s requirement connected to the rental partner’s delivery, without taking on the partner’s fleet administration.

Assignment and acceptance visibility
Driver and vehicle information
Journey updates and completed duty records

A considered account setup

Define what your teams need to see before rolling out the portal and application.

Traveller, approver and finance responsibilities
Departments and cost-centre structure
Module and access configuration

The journey behind the charge

Make spend easier
to understand.

A billing record is more useful when it stays connected to the trip. Bring the duty, expense details and business purpose into the same review.

VerCab finance workflow concept illustration; no real product data

VerCab finance workflow concept illustration; no real product data

01

Journey context

Keep traveller, purpose, department and cost-centre references alongside the request.

02

Supporting expenses

Connect the completed duty with the trip expenses recorded during delivery.

03

Billing review

Review invoices against the related journey and supporting records, with access appropriate to the finance role.

04

Programme reporting

Use operational reports to understand travel activity and the records behind the programme’s spend.

Data protection & access

Protected in motion.
Protected at rest.

Travel information passes between people, devices and systems. Encryption and configured access help protect it at each part of that journey.

VerCab security workflow concept illustration; no real product data

VerCab security workflow concept illustration; no real product data

01 / ENCRYPTION IN TRANSIT

Protection between systems.

Encrypted connections protect information during transfer between the application, web portal and supporting services.

02 / ENCRYPTION AT REST

Protection within the database.

Database encryption protects stored operational information. Protection continues after a request, journey or business record has been saved.

03 / ROLE-BASED ACCESS

Access with a purpose.

Separate traveller, approver, travel-manager and finance responsibilities. Keep employee journey information within the access configured for your organisation.

04 / STORAGE CONFIGURATION

Your requirements, considered.

Review client-specific storage options, account access and deployment scope with our team as part of your organisation’s setup.

PRIVACY IN THE DETAILS

Show the workflow. Keep real records private.

The visuals on this website use illustrative workflows, not real customer records or operational screenshots. Review our privacy policy for how website enquiries and personal information are handled.

Read our privacy policy

A considered start

Your operation comes first.
The setup follows.

No one-size-fits-all promise. Start with the way your team actually works.

01 / IMPLEMENTATION
Review your operation
Share your travel volumes, departments, cities and approval process.
02 / IMPLEMENTATION
Define the configuration
Walk through the relevant product modules. Confirm responsibilities, scope and commercials.
03 / IMPLEMENTATION
Prepare the rollout
Agree on account access, data setup and team onboarding before the operation moves across.

A few things, answered

Clarity before
you commit.

Let’s work through your requirements.

01Can our teams have different responsibilities?

The corporate workflow is built around roles such as account administrator, travel manager, approver, employee and finance. We’ll review who needs to request, approve or see each part of the programme during setup.

02Can we discuss our existing travel policy?

Yes. Share your departments, cost centres, approval requirements and vehicle preferences. The team will confirm the configuration and scope that fit your programme before onboarding.

03Does this cover airport and event movement?

Airport, employee, executive and event requirements can all form part of the conversation. Share your locations, timing and expected volume so the team can confirm the service and operational arrangements.

04How do we begin?

Request a walkthrough with a short description of your organisation. We’ll discuss your requirements, demonstrate the relevant workflow and confirm access, commercials and next steps with you.

Discuss your requirements

Build your travel programme.
Start with your requirements.

Review the workflows, modules and account setup
that fit the way your business operates.

Contact us Book a product demo